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Privacy Notice

Effective Date: May 25, 2018


This Privacy Notice applies to the California Institute of Technology Center for Technology and Management Education (CTME). This Privacy Notice explains our general privacy practices about the collection, use, and disclosure of user information regarding CTME events, courses, and conferences. Certain Caltech websites and departments may have their own privacy notices and visitors to such sites should review the applicable privacy notice.


CTME may make changes to its privacy policy and this Privacy Notice, consistent with its respect for visitor privacy, and those changes will be posted in a revised Privacy Notice that will show a new effective date. Visitors should periodically review this notice for updates.

Collection of Personal Information

We collect various types of Information through our website when you express interest in our services, through our applications, via email, the phone, in person, and where print materials and digital technology may be used to collect Information from you. Some Information is collected automatically through various web and Internet technologies. Other Information is collected when you provide it in response to an advertisement, a survey or a request for information; register for courses; order educational or other products and services; set up a profile; or use one of our resources, learning assessments or other interactive tools.

The Personal Information that may be collected, includes but is not limited to:

  • Contact information, such as name, unique id, email or mailing addresses, and phone or fax numbers;
  • Information regarding your affiliation with Caltech, such as class year or degree major;
  • Information regarding your organization affiliation and the organization’s address;
  • Information regarding where the user is travelling from to attend a CTME event, course, or conference;
  • Accommodation information, such as accessibility needs;
  • Employment information, such as company name or job title;
  • Payment information, such as credit card information;

Purpose for which Personal Information is Collected and Processed

We may collect, use and disclose Personal Information for the following purposes:

  • To register you for your selected educational programs
  • To contact you regarding your status and respond to your inquiries and provide customer support
  • To provide requested products and services
  • For our internal marketing purposes, which include, but are not limited to, sending you material about products, services, and updates that we think may be of interest to you
  • For sharing with our education partners or business associates who are performing services on our behalf
  • To analyze how our products and services are being accessed and used
  • For cybersecurity
  • To test, correct and improve our content, applications and services
  • To develop new applications, products and services
  • To prevent potentially illegal activities and to investigate suspicious information that denotes illegal activity
  • To obtain payment for services that we provide to you
  • To maintain educational and business records according to our records retention program
  • As may be required or permitted by legal, regulatory, industry self-regulatory, insurance, audit or security requirements

Recipients of Your Personal Information

For the purposes referred to in this Privacy Notice and relying on the bases for processing as set out above, we may share your Personal Information with certain third parties, such as our education partner or business associates, in order to carry out a contract or meet legal or regulatory obligations.

Users Located in the European Economic Area

If you reside within the European Union or the European Economic Area (consisting of the European Union, Iceland, Lichtenstein, and Norway), please click here for additional information regarding rights and protections that apply to you under the General Data Protection Regulation.