Upon completion, you will be able to:
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Create High-Performing Teams: Learn proven techniques to build and lead effective teams.
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Deliver Results: Launch impactful projects and keep your team focused on achieving success.
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Strategic Exam Prep: Gain insights into effective exam strategies that boost your chances of success.
Official PMI Agenda PMP Exam Prep:
Session 1: Creating A High Performing Team
The success of your project depends on the people involved. A key role of a project manager is to assemble and manage the project team and any additional stakeholders.
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Topic A: Build A Team
Successful projects require teams to build the required business solution. As a professional project manager, you’ll benefit from understanding and applying the processes and practices required to build effective teams.
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Topic B: Define Team Ground Rules
In order for the team to perform effectively, they need to collectively define project ground rules based on context, such as organizational rules and team dynamics.
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Topic C: Negotiate Project Agreements
Now that the team has been assembled, you might need to facilitate negotiations to reach an agreement about the project objectives.
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Topic D: Empower Team Members & Stakeholders
Project managers need to get a feel for their teams, identify and organize around team strengths, and set up systems to ensure the teams are accountable for their tasks.
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Topic E: Train Team Members & Stakeholders
Team members may need to be trained in different aspects of the project, the customer environment, and the solution approach. Users, customers, and other stakeholders will require training and other knowledge transfer to ensure successful onboarding of the solution.
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Topic F: Engage And Support Virtual Teams
Modern projects almost without fail create the need to work with and manage virtual teams. Effectively engaging with and supporting your virtual teams will increase your value to the project as a whole.
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Topic G: Build Shared Understanding About a Project
One of the first goals in onboarding a team for a project is to ensure that they reach consensus and support the outcome of the parties’ agreement.
Session 2: Starting The Project
Now that you’ve assembled a high performing, engaged, and empowered project team, you are ready to get started with the planning of the project. Planning includes all aspects of a project including budget, schedule, scope, quality, project activities, procurement, and closure.
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Topic A: Determine Appropriate Project Methodology/Methods & Practices There is no one way to manage every project. Knowledge and understanding of project management best practices is one part of the equation. Determining and applying the most appropriate methodology and practices to your project is another part.
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Topic B: Plan & Manage Scope
The project team must complete work in order to achieve project outcomes. What that work is, what must be done, guiding that work, ensuring the work is done, and setting criteria as to what “done” is, so it can be properly validated are all elements the project team must plan for and manage throughout the project.
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Topic C: Plan And Manage Budget & Resources
Without proper management of project costs, expenses can get out of control quickly. You must be prepared to make adjustments and apply the correct costs to resources, activities, and services that align with your budget.
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Topic D: Plan & Manage Schedule
The project schedule in its most basic form is simply a representation of how long a project takes to complete. It includes a number of components, including the activities that will be performed to execute the project scope, the duration of each activity, and how the activities are related to each other.
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Topic E: Plan And Manage Quality Of Products And Deliverables
All projects must be of a certain quality. What That level of quality is, the expectations around the quality, how the project’s quality is to be measured, how it will be aligned to the project’s objective, and how the quality is to be tracked and reported are a few important aspects of managing this key attribute.
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Topic F: Integrate Project Planning Activities
As plans are being developed and updated, you’ll need to integrate all those plans and components to ensure coordinated and efficient progress.
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Topic G: Plan And Manage Procurement
Procuring products and services from external suppliers requires identifying suppliers, obtaining bids or proposals from them, and awarding contracts based on their evaluation. All procurements for the project must be done within the specified parameters of time, cost, and quality to ensure that the project meets the stakeholders’ requirements.
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Topic H: Establish Project Governance Structure
Organizations use governance guidelines to establish strategic direction and performance parameters. The strategic direction provides the purpose, expectations, goals, and actions to guide business pursuits and is aligned with business objectives. Project management activities should be, and must stay, aligned with business direction to increase project success.
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Topic I: Plan And Manage Project/Phase Closure
Closing a project or project phase is one of the last steps in completing that project or phase. Because a project is a unique, one-time activity, the formal closing out of the project is essential.
Session 3: Doing The Work
Now that you have a project plan and have determined the requirements for managing the project from initiation to closure, you are ready to execute the project.
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Topic A: Assess & Manage Risks
Robust risk management not only helps you anticipate and mitigate problems, but also provides you with specific actions to take for responding to potential project risks.
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Topic B: Execute Project to Deliver Business Value
Project managers must execute the project in the most appropriate manner to balance the urgency to realize the value with the abilities of the team based on quality expectations.
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Topic C: Manage Communications
Project managers spend approximately 90 percent of their time communicating with the project team and other stakeholders. For this reason, it is imperative that communicating clearly and completely should be a high priority for every project manager.
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Topic D: Engage Stakeholders
As project managers, it is in your best interest to keep project stakeholders interested in the project and the outcomes.
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Topic E: Create Project Artifacts
Everyone knows that projects create deliverables—the interim and final products of the project’s scope. Projects also create artifacts throughout their life cycle.
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Topic F: Manage Project Changes
Throughout the life of a project, there will be changes in the project that can turn risky if not handled at the right time.
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Topic G: Manage Project Issues
Projects do not always go smoothly, and situations can arise which have the potential to affect the scope, schedule, or cost if left unattended.
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Topic H: Ensure Knowledge Transfer for Project Continuity
It is important for project team members to obtain the right knowledge at the time when they need it to do their job.
Session 4: Keeping The Team on Track
Now that the project team has been assembled and is doing the work of the project, you need to ensure that the team stays on track. As the project manager, you need to demonstrate the type of leadership that facilitates collaboration among the team and stakeholders, manages conflict, removes obstacles, and supports the team’s
performance.
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Topic A: Lead A Team
The appropriate leadership style depends on the situation, the project, the stakeholders, your skills, and many other factors. A project manager must be astute in various leadership styles to apply the most suitable technique for the moment.
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Topic B: Support Team Performance
You want to get the most from your team. There are many ways to support their efforts and encourage high performance.
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Topic C: Address And Remove Impediments, Obstacles, And Blockers
Any actions a project manager can take to address and remove the conditions or causes restricting the team’s productivity helps the team and the project produce value.
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Topic D: Manage Conflict
Conflict can be a positive benefit to the project and its outcomes, if managed and cultivated properly.
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Topic E: Collaborate With Stakeholders
The more collaboration and alignment, the better ability for the project to deliver value and progress towards those ends.
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Topic F: Mentor Relevant Stakeholders
There are plenty of opportunities for you to share your knowledge and experience with others.
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Topic G: Apply Emotional Intelligence to Promote Team Performance
Being able to read social cues, interact, and sense what people are thinking, feeling, and projecting are powerful aspects of working with people.
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Topic H: Ensure Knowledge Transfer for Project Continuity
It is important for project team members to obtain the right knowledge at the time when they need it to do their job.
This course is intended for anyone seeking to obtain PMP® certification, regardless of prior project management experience.
