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AI for Project Management

AI is reshaping project management—from planning and schedules to risk, cost, and communications. This four-day, hands-on workshop shows project managers how to use generative and assistant AI safely and effectively, with no coding required. Apply AI to your current projects and leave with reusable prompts, templates, and lightweight automations.

  • Learners Foundational
  • Time Client definable
  • Duration 4 Days
  • Program Type Customizable Programs
  • Certificate Type Certificate
  • Format
    Any Format/Location
  • CEUS Available
  • PDUS Available
  • Program Number AI4PM-Custom
  • Fees Group Rate
  • See full course info
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AI is reshaping project management—from planning and schedules to risk, cost, and communications. This four-day, hands-on workshop shows project managers how to use generative and assistant AI safely and effectively, with no coding required. Apply AI to your current projects and leave with reusable prompts, templates, and lightweight automations.

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AI for Project Management

Program Experience

Across four days, you’ll move end-to-end through the PM lifecycle—charter/WBS, schedule, risk, cost, and communications—translating real project artifacts into governed AI workflows. Live demonstrations flow into guided labs and coached breakouts tailored to your domain (e.g., aerospace, defense, energy/utilities). You’ll practice verification and data-safe prompting, standardize reports, and build a reusable prompt library, risk-register kit, and status-report generator aligned to your organization’s standards. Delivered on campus or on-site for co-located cohorts, or live online for distributed teams across time zones.

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Course Info

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Who Should Attend
FAQ

Your team will learn to:

  • Understand the capabilities, limits, and best practices of generative AI in project management
  • Be able to integrate AI tools into your planning, scheduling, risk, and communication workflows
  • Gain confidence to experiment with AI outputs and adapt them safely
  • Discover how AI can save time, reduce errors, and improve stakeholder transparency
  • Initiation & Planning: Charter drafting, objectives/KPIs, constraints/assumptions, WBS creation, scope clarity
  • Scheduling: Task decomposition, dependencies, lead/lag exploration, scenario planning, schedule risk cues
  • Risk & Issue Management: Driver trees, risk statements, mitigation planning, early-warning summaries
  • Cost & Quality: Estimation supports, change-impact notes, quality checklists, anomaly detection patterns
  • Stakeholder & Communications: Role-aware briefings, meeting notes, decision logs, change impacts, communications plans, sentiment cues, FAQs
  • Governance & Safety: Data handling, prompt hygiene, hallucination traps, model limits, auditability
  • Dashboards & Visuals: Rapid visuals for timelines, risks, and status summaries

Designed for project managers and team leads modernizing their workflows, this course welcomes professionals curious about AI’s practical role in delivery. It’s ideal for those aiming to cut manual overhead and improve predictability, and for anyone accountable for planning, scheduling, risk management, or stakeholder reporting. It’s also a strong fit for large transformation teams that need to align and reinforce standards across disparate groups.

Do I need AI or programming experience?
No. We focus on plain-language prompting and low/no-code workflows.

What tools are used?
We demonstrate with widely available assistants and PM apps using free-tier or trial access. You can apply the methods to your approved enterprise tools. No vendor endorsement is implied.

Will I work on my own project?
Yes—bring a real project. Prompts and templates help you adapt outputs to your context.

Are sessions recorded?
Yes, for the live-online format. For hybrid/self-paced, videos and exercises are provided.

Can this count toward PDUs?
Many participants claim PDUs under Technical/Leadership/Strategic categories. CTME provides a completion letter; check PMI’s current policies for eligibility.

Do you cover Data privacy?
We teach data-safe prompting, redaction patterns, and responsible-use guidelines aligned to your organization’s policies.

Our Educators

Our team of educators and guides are experts in their field – engineering pioneers, applied science visionaries, Ted-Talkers, professional facilitators, pilots, problem solvers, marketing mavens, and award-winning authors – who bring academic knowledge, practical approaches, and proven solutions to their programs.

Collectively, they have decades of experience in aerospace, communications, defense, electronics, energy, government, high-tech, pharma/medical devices, and precision manufacturing. 

Picture of Mike Krause, PhD

Mike Krause, PhD

Artificial Intelligence, Machine Learning, Data Science

See full bio
Photo of Jen Garcia

Jen Garcia

Artificial Intelligence

See full bio

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Instructors

Photo of Jen Garcia

Jen Garcia

Artificial Intelligence

See full bio

Picture of Mike Krause, PhD

Mike Krause, PhD

Artificial Intelligence, Machine Learning, Data Science

See full bio

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California Institute of Technology

1200 East California Boulevard,
Pasadena, California 91125
+1.626.395.4042
ctme@caltech.edu